Baker, Donelson, Bearman, Caldwell & Berkowitz, PC, an AM Law 200 firm, is actively seeking a Legal Research Analyst. The position will be responsible for providing reference and expert research services firm-wide under general supervision and according to Firm policies and procedures. The Firm office locations of Nashville, Atlanta, Baltimore and Washington, D.C. are preferred; however, additional Firm office locations may be considered.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Demonstrates the ability to work efficiently, maintain high productivity, and consistently deliver a reasonable volume of quality work within established deadlines.
• Provides efficient, cost-effective, reliable expert research and reference support to lawyers, legal assistants and admin departments utilizing the most appropriate online databases and material daily.
• Instructs patrons in best use of online databases.
• Performs legal, legislative and company research support proficiently.
• Participates in pilot programs evaluating new research products and testing applications.
• Actively engages professional development to maintain expert-level knowledge and stays abreast of changes and enhancements to all firm resources.
• Builds and produces current awareness newsletters, alerts and tracks as well as monitors legislative issues, as requested.
• Promptly assigns reference inquiries to self, corresponds with requestor and records details of completed research requests in the firm research que.
• Assists in creating user reference guides, training development and other initiatives to promote awareness and support end-users.
• Assists in maintaining up-to-date research resources across practice group sites as changes/additions occur with the various databases.
• Assists in driving strategy and product development.
• Produces white papers on industry hot topics to best inform our attorneys and/or clients on an as needed basis.
• Works with the Director of Knowledge Management and Research, the Client Solutions Group, Business Development and other departments collaboratively on projects and assignments.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• High school diploma required. BA, MLS and/or JD desired.
• 3+ years of legal reference and research experience with deep and broad knowledge of legal materials and databases used to support the firm's vast array of practice areas and jurisdictions.
• Proficient in legal research databases and software programs to include, but not limited to Westlaw Precision, Lexis+, Wolters Kluwer-VitalLaw, Bloomberg Law, PACER, Courthouse News Service, Checkpoint RIA, HeinOnline, Drafting Assistant, Accurint, Quest and TLO amongst others required.
• Professional interpersonal skills required in order to communicate and follow instructions effectively and provide information with ordinary courtesy and tact.
• Customer service focused.
• Ability to work in a fast-paced environment with demonstrated ability to prioritize multiple competing requests and demands, providing high level of customer service and maintaining a professional demeanor at all times.
• Self-motivated, detail oriented and well organized to work independently or collaboratively against tight deadlines.
• Work occasionally may require after hours and weekend coverage to perform the essential duties of the position.

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity and marital status.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a Legal Support Coordinator in its Memphis office. The ideal candidate will have legal administrative experience, be extremely professional, possess exceptional communication and organizational skills, excellent computer skills, have a strong proficiency in MS Word, Outlook and Excel, and the ability to work effectively within a group or independently.  Candidate should type a minimum of 65 words per minute with high accuracy. This position will provide support to several attorneys and work together with Legal Support Coordinators in a team environment.  The candidate should be detail-oriented, personable, and able to work well in a fast-paced environment.

Responsibilities include conducting client conflict checks, opening new files; updating and maintaining files in a timely manner including indexing litigation files for hard copy files as well as online; typing memoranda, correspondence and other documents; drafting basic pleadings from forms such as Notices of Appearance, Consent Orders of Dismissal, etc.,  e-filing in and familiarity with state and federal courts; saving documents into document management system; time entry; processing client bills; transcribing dictation; maintaining calendars with litigation dates and deadlines, as well as other necessary dates; reviewing vendor invoices and requesting checks for payment in a timely manner. This position will work in a team environment supporting attorneys, paralegals, and legal support coordinators, with projects that will include assisting attorneys and paralegals in preparation for hearings, mediations, arbitrations, trials; and other clerical duties and special projects as assigned.  Experience with eDiscovery software such as Logikcull or Relativity is a plus.

Qualifications Include:

• Office administrative experience (law firm experience preferred but not required)
• Basic knowledge of office equipment, including computer and copiers
• Proficient in Microsoft Office specifically, Word, Outlook, Excel, and PowerPoint
• Interpersonal skills necessary to communicate and follow instruction of office management, attorneys and other staff and provide information with extraordinary courtesy and tact in a fast-paced demanding environment
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Confidentiality
• Exceptional client service skills
• Working effectively within a group or independently
• Excellent proofreading skills
• Must be willing to learn new tasks and adapt to change easily

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC has an immediate opening for an experienced Estate Planning/Estate Administration/Successions position in its New Orleans office. Estate Planning responsibilities include data input and organization related to the preparation of wills, trusts, powers of attorney, beneficiary designations, and various other estate planning instruments. Estate Administration & Successions responsibilities include assistance with matters such as identifying and marshaling assets, preparing probate petitions, maintaining a calendar system of court and other deadlines, maintaining financial records of the estate, preparing inventories and accountings, and fulfilling many other functions throughout the succession (probate) process. The ability to interface with clients and financial institutions as part of the information-gathering process is a must. Responsibilities may also include assistance with the preparation of trust accountings, estate and gift tax returns, and income and fiduciary returns. Client contact is to be expected. Applicants should have substantial experience with respect to preparing estate planning, estate administration, and probate instruments. All candidates must have either a bachelor’s degree or paralegal certificate from an ABA-approved paralegal program.

Candidates should possess organizational, interpersonal, and communication skills. Must have proficient and accurate knowledge of computers and MS Office Suite, including Outlook and Excel. Must possess excellent oral and written skills, attention to detail, time management, multi-tasking and prioritizing abilities and the desire to work hard both independently and as part of a team.  Experience with ProbatePlus or Estateworks software is a plus. 

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a Legal Support Assistant in its Washington, D.C. office. Candidates should have 5+ years of experience, a positive attitude and a solid work ethic.  Prior experience in a law firm is a must. 

The candidate must be detail oriented, extremely organized, able to work in a fast-paced environment, able to follow directions, and meet deadlines.  Responsibilities include some experience with court filings, preparing legal documents and correspondence, scanning, coordinating meetings and attorney calendars, travel arrangements, expense reports, time entry, running conflicts, opening and maintaining client files, and assisting with daily office tasks.  Must be proficient in heavy word processing skills to include use of styles.  The candidate must be able to demonstrate exceptional communication and organizational skills, work both independently and as part of a group.  The candidate must have excellent computer skills, proficient in Outlook, Word, Excel & PowerPoint, and type a minimum of 65 wpm with high accuracy.  Excellent communication skills are required for both internal and external client relationships. 

Additional Duties:

• Compile documents to prepare for deposition of expert witness
• Organize the document production in pending litigation
• Handle e-filing
• Handle deposition calendar and organize deposition files in pending litigation
• Prepare a chronology of discovery correspondence
• Begin to work on a trial exhibit list

Must provide minimum authorization to work in the United States.  Resumés accepted only for job posted. Please click here to apply.

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, gender identity, marital status, religion, sex, age, national origin, genetic information, physical or mental disability or veteran status.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a full-time Office Services Coordinator in its Houston, Texas office.  The ideal candidate will be extremely professional, possess exceptional communication and organizational skills as well as excellent computer skills, and have a proficiency in MS Outlook and basic typing skills.  

Responsibilities include Hospitality Services (assisting with events - ordering food, setting up, cleaning up; inventory of pantry items; stocking kitchens; reserving rooms);  Reception (answering phones, greeting clients and visitors, maintaining neatness of lobby/reception area and conference rooms); Facilities (assisting with small office moves, preparing offices for new employees, keeping office supply areas stocked); Mail Services (metering, sorting, distributing mail); Copy Services (copy, print, scan projects); Assist with other clerical duties as assigned as well as with special projects.

Qualifications Include:

Basic knowledge of office equipment, including computer and copiers; Microsoft program knowledge- Outlook, Word, Excel, etc. Interpersonal skills necessary in order to communicate and follow instruction of attorneys and staff and provide information with extraordinary courtesy and tact. Ability to organize and prioritize numerous tasks and complete them under time constraints. Confidentiality. Exceptional client service skills. Working effectively within a group or independently.

Requirements:  Office administrative experience (law firm experience preferred but not required).  Ability to organize and prioritize numerous tasks and complete them under deadlines; must be proficient in Microsoft office, most specifically Word and Excel; ability to communicate and follow instructions of office management, attorneys and other legal staff in a fast-paced demanding environment.  Must be willing to learn new tasks and adapt to change easily. 

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.  Please click here to apply. 

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC has an opening for an Administrative Services Specialist in its Raleigh, NC office. The ideal candidate will have administrative experience, be extremely professional, possess exceptional communication, organizational and computer skills, have strong proficiencies in MS Word, Outlook and Excel, and the ability to work effectively within a group or independently.  This position will provide support to both attorneys and staff across all offices of the Firm.  In addition, the candidate should be detail-oriented and able to multi-task and work well in a fast-paced environment.

Responsibilities include: 

Providing services such as copying, printing, scanning, mailing, FedEx, preparing expense reports and check requests, assisting with electronic client files, physical file creation, coordinating with third party vendors, data entry, scheduling and coordinating meetings and conferences which may include distribution of materials, travel arrangements , time entry, downloading and saving documents from external sites, reconciling bills, W-9 requests, facilities, office supply ordering and stocking, hospitality services, coordinating courier services, and other projects as assigned.

Qualifications Include:

• Office administrative experience (law firm experience preferred but not required);
• Basic knowledge of office equipment, including computer and copiers;
• Proficient in Microsoft Office, Word, Outlook, and Excel;
• Interpersonal skills necessary to communicate and follow instructions and provide services with extraordinary courtesy and tact in a fast-paced demanding environment;
• Ability to organize and prioritize numerous tasks and complete them under time constraints;
• Confidentiality;
• Exceptional client service skills;
• Working effectively within a group or independently;
• Excellent proofreading skills;
• Must be willing to learn new tasks and adapt to change easily.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.  Please click here to apply.

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC is an equal opportunity employer. All qualified applicants receive consideration for employment, and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Baker, Donelson, Bearman, Caldwell, & Berkowitz PC has an immediate opening for a Law Firm Electronic Billing Specialist. This position is 90% remote working from a Firm office two days a month. This position may be associated with any Firm office location. The successful candidate will be responsible for all aspects of executing attorney eBilling. This position requires a detail-oriented person with excellent critical thinking skills; multi-tasking abilities in support of a large, fast-moving law firm; a team player attitude with a positive outlook; excellent verbal and written skills; ability to work independently and a self-starter; a professional and punctual manner; flexibility to work overtime when needed; and the ability to tackle challenges and work efficiently and effectively and handle other duties and responsibilities, as assigned.

This role requires fluency in Microsoft Office programs / applications, Aderant or other legal accounting software experience. A minimum of 2 years college and an accounting background are preferred. Will train the right candidate

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Works with appropriate firm personnel to ensure new clients/matters are set up correctly in the required eBilling platform.
• Addresses and responds to questions on electronic billing issues. Follows through in a timely manner to ensure questions are satisfactorily addressed.
• Manages the electronic invoice submission process through payment; while tracking exclusions and appeals, deadlines, etc.
• Monitors new timekeepers to ensure they are on approved rate cards for efficient invoice approval and payment.
• Monthly reconciliations between BillBlast and legal software system to ensure all invoices have been successfully eBilled. Follows up as needed.
• Weekly review of eBilling status through BillBlast to ensure there are no issues.
• Works with BillBlast to resolve electronic billing problems.
• Reviews and ensures the eBilling guidelines are noted on the appropriate matter notes.
• Ensure monthly eBilling is completed by firm deadlines.
• Prepare documentation and process mark-downs in accordance with Firm policy.
• Ability to professionally and effectively interact and communicate with attorneys, secretaries (assistants), administrative staff and clients.
• Review and verify accuracy of billing and supporting documentation as required, including cost back up documentation.
• Research and respond to inquiries regarding billing issues and problems.
• Understand and apply Firm billing policies.
• Understand and comply with individual client billing guidelines.
• Observe and maintain confidentiality of client and firm matters.
• Knowledge of various computer software programs to perform duties and responsibilities (Excel, Word, Aderant, BillBlast and various eBilling platforms.
• Thoroughly understand firm, client, matter and exception rates and discounts.
• Has a working knowledge of client guidelines for assigned attorneys and clients.
• Proactively addresses errors that may result in delays in uploading or rejection of invoices.
• Analyze and problem-solve eBilling rejections independently, without additional escalation.
• Facilitate the set-up of clients who are transitioning to electronic billing or changing electronic billing vendors to ensure a smooth transition.

 KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

1. Knowledge of various computer software programs to perform duties and responsibilities (Excel, Word, Aderant, BillBlast and various eBilling platforms.)
2. Must have good organizational, communication and math skills.
3. Must be detail oriented.
4. Must be able to endure highly stressful situations and constant disruptions.
5. Overtime when needed.

ADDITIONAL INFO

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

All employees are required to comply with the Firm’s information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the Firm manual.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply. 

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC is an equal opportunity employer. All qualified applicants receive consideration for employment, and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, P.C. has an immediate opening for an experienced Corporate / Transactional Paralegal in its Nashville, TN office. All candidates must have either a bachelor’s degree and/or a paralegal certificate from an ABA approved paralegal program, and five years of prior corporate experience. 

Responsibilities include the following:  Annual Report filing; draft, file and manage various business entity documents for corporations, LLCs and partnerships with state agencies; arrange UCC/litigation/lien searches; prepare and file UCC documentation; preparation of stock ledgers and stock certificates; assist with Form 4 filings; collect pertinent documentation and arrange information in either internal or external virtual data rooms; assist with due diligence including preparation of ­­­­­­disclosure schedules and electronic closing binders. Knowledge of Corporate Transparency Act and SimplyAgree software considered a plus.

Candidates should possess strong organizational, interpersonal, and communication (oral and written) skills. All applicants should have an aptitude for detail and multi-tasking; the ability to work efficiently, and to work under pressure with or without direct supervision. Each candidate must be able to manage multiple projects at the same time for different attorneys. Candidates must be flexible, have regular attendance, subject to firm COVID-19 protocol, and be willing to work overtime if necessary

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC has an opening for an Administrative Services Specialist in its Atlanta, GA office. The ideal candidate will have administrative experience, be extremely professional, possess exceptional communication, organizational and computer skills, have strong proficiencies in MS Word, Outlook and Excel, and the ability to work effectively within a group or independently.  This position will provide support to both attorneys and staff across all office of the Firm.  In addition, the candidate should be detail-oriented and able to multi-task and work well in a fast-paced environment.

Responsibilities include: 

Providing services such as copying, printing, scanning, mailing, FedEx, Preparing expense reports and check requests, assisting with electronic client files, coordinating with third party vendors, data entry, scheduling and coordinating meetings and conferences which may include distribution of materials, travel arrangements , time entry, downloading and saving documents from external sites, reconciling bills, W-9 requests and other projects as assigned.

Qualifications Include:

• Office administrative experience (law firm experience preferred but not required);
• Basic knowledge of office equipment, including computer and copiers;
• Proficient in Microsoft Office, Word, Outlook, and Excel;
• Interpersonal skills necessary to communicate and follow instructions and provide services with extraordinary courtesy and tact in a fast-paced demanding environment;
• Ability to organize and prioritize numerous tasks and complete them under time constraints;
• Confidentiality;
• Exceptional client service skills;
• Working effectively within a group or independently;
• Excellent proofreading skills;
• Must be willing to learn new tasks and adapt to change easily.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.  Please click here to apply.

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC is an equal opportunity employer. All qualified applicants receive consideration for employment, and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a Communications Specialist. This position may be located in any office within the Firm's footprint. This position reports to the Firm's Senior Public Relations Manager and is responsible for collaborating with members of the Marketing and Business Development (MBD) Department in the implementation of the Firm's communications strategy and with the Firm's Communications Coordinator in attorney credentialing initiatives, as well as provides general communications support to the entire MBD Department.

Essential duties and responsibilities include:

1. Working with Business Development and Marketing Technology colleagues on the development and writing of website content such as practice group and industry descriptions
2. Working with Business Development and Marketing Technology colleagues to ensure best practices are utilized in client-facing communications such as client alerts and newsletters
3. Management and oversight of the MBD proofreading function, including responsibility for maintaining and enforcing the Firm's Style Guide
4. Proofreading, writing, and general communications support for all external-facing materials developed by the MBD Department
5. Management of all the Firm's attorney credentialing initiatives with the support of the Firm's Communications Coordinator and under the direction of the Senior Public Relations Manager. This will include legal directories such as Best Lawyers, Chambers USA, and Super Lawyers, as well as recognition opportunities through national legal media and local business media across the Firm's markets. This includes:
   1. leading the strategy and execution of the nomination and research processes;
   2. collaborating with attorney teams and Business Development colleagues in drafting and finalizing directory submissions, rankings, and surveys for practices across the Firm;
   3. and reviewing submissions for quality and content prior to submitting
6. Management of internal resources that track credentialing opportunities, including a resource outlining credentialing opportunities, their methodologies and validity to identify those that are most credible and strategic for the Firm and our attorneys
7. Leading internal education and training efforts related to credentialing initiatives

Knowledge, Skills and Experience Required:

1. Bachelor's degree in communications, marketing, or related field
2. Minimum of three to five years of experience in communications, marketing or related role within a professional services organization (law firm experience preferred; supervisory experience a plus)
3. Excellent written and verbal communication skills
4. Excellent organizational and project management skills
5. Superior attention to detail along with ability to multi-task and work within multiple deadlines
6. Ability to communicate effectively and establish credibility with professionals at all levels of the Firm., including senior leadership.
7. Proficiency in Microsoft Office, particularly Word and Excel

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted.  Please click here to apply.

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, gender identity, marital status, religion, sex, age, national origin, genetic information, physical or mental disability or veteran status.

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC, an AM Law 200 firm, is actively seeking an Office Services Manager/Recruiting Coordinator in its Nashville office. Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

1. Data entry/keyboard skills using standard computer office software;
2. Work with our hiring team for summer law student OCI programs;
3. Plan and attend events for our summer law student programs and interview process;
4. Microsoft program knowledge - Outlook, Word, Excel, etc.;
5. Manage day-to-day operations of Office Services Department;
6. Responsible for resolving office facilities issues;
7. Handle communications with office vendors and property management;
8. Investigate and resolve vendor issues;
9. Work with property management to resolve matters related to office maintenance and/or security;
10. Maintain supply inventory; place weekly supply orders;
11. Manage physical office moves, removal and/or purchase of office furniture;
12. Identify and implement development and growth opportunities for office services assistants;
13. Develop plans for efficiencies for office services team;
14. Approve weekly timesheets and requests for time off;
15. Manage and assist with setup of in-office and off-site events;
16. Set standards and create written guides for office services team;
17. Assist Office Administrator with other administrative functions as needed;
18. Schedule vendors and submit invoices for processing;
19. Handle COI requests, building security cards, parking matters;
20. Ensure proper maintenance of pantry, kitchen and breakroom areas;
21. Ability to use personal vehicle to run errands for office, when needed;
22. Assist with logistical planning of office events/meetings, as needed;
23. Ability to organize and prioritize numerous tasks and complete them under time constraints;
24. Confidentiality.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED 

1. A 4-year college degree or comparable, relevant experience in a managerial role.
2. Valid driver's license, clean driving record and proof of insurance
3. Ability to communicate objectives and goals.
4. Ability to set priorities, delegate, motivate and coach team members to become top performers.
5. Exceptional client service and communication skills.
6. Ability to collaborate with others and build rapport.
7. Critical thinking skills with the ability to draw on experience and knowledge to resolve problems and research options.
8. Project management skills with the ability to grasp scope and objectives, and recognize the roles and responsibilities of others.
9. Advanced knowledge of office equipment, such as computers, fax machines and copiers. 

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted.  Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.