Birmingham

Baker, Donelson, Bearman, Caldwell & Berkowitz, P.C. seeks a mid-level associate with four or more years of debt finance experience to join its thriving Financial Services Transaction practice. Specific experience representing lenders and borrowers on leveraged finance transactions, including drafting and negotiating credit agreements, intercreditor agreements, security agreements and other primary loan documents, as well as managing transaction closings and supervising junior associates and paralegals is preferred. Experience with mezzanine finance or other private credit funds is a plus. Applicants who have excellent analytical and writing skills, as well as a strong understanding of acquisition financing, are sought to become a part of a nationally recognized financial services team. We seek a bright, hard-working person with good judgment and attention to detail. For consideration, please click here. Please also include your resume, cover letter, and a copy of your law school transcript.

Baker, Donelson, Bearman, Caldwell, & Berkowitz PC has an immediate opening for a Law Firm Electronic Billing Specialist. This position is 90% remote working from a Firm office two days a month. This position may be associated with any Firm office location. The successful candidate will be responsible for all aspects of executing attorney eBilling. This position requires a detail-oriented person with excellent critical thinking skills; multi-tasking abilities in support of a large, fast-moving law firm; a team player attitude with a positive outlook; excellent verbal and written skills; ability to work independently and a self-starter; a professional and punctual manner; flexibility to work overtime when needed; and the ability to tackle challenges and work efficiently and effectively and handle other duties and responsibilities, as assigned.

This role requires fluency in Microsoft Office programs / applications, Aderant or other legal accounting software experience. A minimum of 2 years college and an accounting background are preferred. Will train the right candidate

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Works with appropriate firm personnel to ensure new clients/matters are set up correctly in the required eBilling platform.
• Addresses and responds to questions on electronic billing issues. Follows through in a timely manner to ensure questions are satisfactorily addressed.
• Manages the electronic invoice submission process through payment; while tracking exclusions and appeals, deadlines, etc.
• Monitors new timekeepers to ensure they are on approved rate cards for efficient invoice approval and payment.
• Monthly reconciliations between BillBlast and legal software system to ensure all invoices have been successfully eBilled. Follows up as needed.
• Weekly review of eBilling status through BillBlast to ensure there are no issues.
• Works with BillBlast to resolve electronic billing problems.
• Reviews and ensures the eBilling guidelines are noted on the appropriate matter notes.
• Ensure monthly eBilling is completed by firm deadlines.
• Prepare documentation and process mark-downs in accordance with Firm policy.
• Ability to professionally and effectively interact and communicate with attorneys, secretaries (assistants), administrative staff and clients.
• Review and verify accuracy of billing and supporting documentation as required, including cost back up documentation.
• Research and respond to inquiries regarding billing issues and problems.
• Understand and apply Firm billing policies.
• Understand and comply with individual client billing guidelines.
• Observe and maintain confidentiality of client and firm matters.
• Knowledge of various computer software programs to perform duties and responsibilities (Excel, Word, Aderant, BillBlast and various eBilling platforms.
• Thoroughly understand firm, client, matter and exception rates and discounts.
• Has a working knowledge of client guidelines for assigned attorneys and clients.
• Proactively addresses errors that may result in delays in uploading or rejection of invoices.
• Analyze and problem-solve eBilling rejections independently, without additional escalation.
• Facilitate the set-up of clients who are transitioning to electronic billing or changing electronic billing vendors to ensure a smooth transition.

 KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

1. Knowledge of various computer software programs to perform duties and responsibilities (Excel, Word, Aderant, BillBlast and various eBilling platforms.)
2. Must have good organizational, communication and math skills.
3. Must be detail oriented.
4. Must be able to endure highly stressful situations and constant disruptions.
5. Overtime when needed.

ADDITIONAL INFO

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

All employees are required to comply with the Firm’s information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the Firm manual.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply. 

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC is an equal opportunity employer. All qualified applicants receive consideration for employment, and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a front line Help Desk Support Specialist located in any of our offices. This position would work a Tuesday through Saturday shift.  A candidate with three or more years of experience working in a legal environment is desired (legal secretary, paralegal, etc.).  We may be willing to train a candidate on the technical requirements depending on that candidate’s level of experience working with attorneys and legal staff.

Responsibilities will include:

• Providing remote support via telephone and remote access to end-users.
• Proficiency in Windows 11 operating system and Office 365 , Net Documents document management system; applications w/emphasis on Outlook, Word and Excel.
• Ability to research technical issues and document solutions in a timely manner.
• Tracking incidents through resolution, providing written solutions to problems for Knowledge Base.
• Communicating effectively with both unskilled and skilled PC users.
• Handling sensitive and/or confidential documents and information.

Job Requirements will include:

• Knowledge of Document Management Systems (Net Documents)
• Proficient in Microsoft Office applications (including PowerPoint presentations, Excel spreadsheets and Word styles, legal numbering, tables, etc.)
• Knowledge of legal systems & usage a plus.
• Ability to work in a fast-paced team environment.
• Attention to detail with emphasis on accuracy and quality.
• Excellent communication and customer service skills.

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity and marital status.

Baker, Donelson, Bearman, Caldwell & Berkowitz, PC has an immediate opening for a Competitive Intelligence Coordinator located in any of its offices. This role supports the Competitive Intelligence Manager with research and analysis on companies, industries and competitors, reporting to the Director of Business Development. Individuals who are intellectually curious with an understanding of business, industry and legal trends will excel in this position.

The Competitive Intelligence Coordinator will:

• Become familiar with all aspects of assigned attorney groups, including their profitability and their current marketing activities, and gain a general understanding of the area of law each group practices.
• Conduct in-depth research to prepare profiles on companies, competitors and industries to uncover key, actionable information and insights; summarizes into crisp, compelling deliverables.
• Utilize research resources, including Bloomberg Law, Capital IQ, Hoovers, Lexis+, Westlaw Precision and other resources, as necessary.
• Proactively monitor news and intelligence sources for business development and market visibility opportunities.
• Assist with data collection, task management, deadline management and scheduling for competitive intelligence activities.
• Collaborate with other business services departments to streamline reporting and maximize resources, including billing, conflicts, data governance, data reporting, IT, knowledge management, legal project management, library, etc.
• Apply software and technology resources to improve processes and build efficiencies for the Marketing and Business Development Department.
• Regularly conduct data entry and audits of large data sets.
• Handle special projects as assigned by Chief Marketing & Business Development Officer and Director of Business Development.

Knowledge, Skills and Abilities Required

• Ability to build and maintain solid working relationships, both within and outside of the Firm.
• Highly organized and able to prioritize, multitask and work in a fast-paced environment.
• Strong project management skills and attention to detail. 
• Ability to manage multiple projects and deadlines.
• Legal, business and industry research skills.
• Ability to work with data sets, databases, software applications and online research resources.
• Ability to follow instructions and be self-directed.
• Ability to work collaboratively with cross-functional teams as well as independently.
• Must have intermediate knowledge of Microsoft Excel and working knowledge of other Microsoft products, including SharePoint, Teams, One Note and Word.
• Ability to handle situations diplomatically and professionally.
• Ability to periodically work more than 40 hours per week to perform the essential duties of the position. 

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity and marital status.